Privacy Policy
11 February 2019This data protection notice provides information about the ways in which Irish Horseracing Regulatory Board (“IHRB”, “we” or “us”) collects and uses personal data which have been collected during your visit to our website.
IHRB will process all personal data in compliance with the General Data Protection Regulation (GDPR) and any applicable local privacy law. This is to provide you with a service you have requested and to meet our statutory obligations.
For the purposes of data protection legislation, the Data Controller of your personal data is:
Irish Horseracing Regulatory Board
The Curragh
Co. Kildare
R56 Y668
E-mail: [email protected]
Telephone: +353 45 445 600
Fax: +353 45 445 601
The Irish Horseracing Regulatory Board respects your right to privacy.
Visitors are advised that each time they visit a website, two general levels of information about their visit can be retained. The first level comprises statistical and other analytical information collected on an aggregate and non-individual specific basis of all browsers who visit the site. The second is information which is personal or particular to a specific visitor who knowingly chooses to provide that information.
The statistical and analytical information provides general and not individually specific information about the number of people who visit this website; the number of people who return to this site; the pages that they visit; where they were before they came to this site and the page in the site at which they exited.
Personal Data is typically collected by us through this website when you visit, ‘Office Open’ in the Home section’ (via the email addresses of the different departments), ‘Login’ and ‘Job Vacancies’ pages on our website or any other area where you might EMAIL US, text alert service or messaging app service, request a publication or complete an application form.
When you visit the ‘Contact Us’ and ‘Office Open’ in the Home section’ pages we may process:
- your email address; and
- any other information that you provide us.
When you send us your CV via the ‘Job Vacancies’ page and/or we receive your CV and application from third party recruiters or e-recruiters (for example LinkedIn) we may process:
- Your name, address, telephone number(s) and email address
- Details of qualifications, skills, experience and employment history
- Details of current immigration status
- Salary expectations
- Job applications made by you
- Your interests and preferences
- Any additional information contained in a candidate’s C.V. (such as referee information), disclosed at interview or otherwise provided to SMT during the recruitment process.
By choosing to participate in these, you will be providing us with some level of personal information relating to you. This information will only be used by Irish Horseracing Regulatory Board for:
- the purposes for which it was provided by you, e.g. to send you information, newsletters, etc.
- verification purposes and statistical analysis; and
- administration purposes.
IHRB may keep personal data on file as long as it is needed for the purpose for which it was collected.
- How we collect Personal Data
Personal information: information that is associated with your name or personal identity. The IHRB Website does not collect any personal data about you on this Website, apart from when you visit the ‘Contact us’, ‘Office Open’ in the Home section’, ‘Login’ and ‘Vacancies’ pages of our website, you may give us your personal data by interacting with us (via email or phone call). You may also provide us with personal data during the use of our services. Any information which you provide in this way is not made available to any third parties and is used by the IHRB only in line with the purpose for which you provided it
Additionally, we may receive personal data when you send us your C.V. directly by post or email, via the ‘Vacancies’ section, from our recruitment partners (including e-recruiters) when you visit third party recruitment platforms. When you submit a CV for a position in IHRB that has been advertised on third party websites you should also pay close attention to the privacy notices of those service providers. We encourage you to review each third party site’s privacy notice before disclosing any personal information.
Non-personal information: this is data collected for statistical purposes which is not associated with a specific identity. IHRB collects and analyses technical information in order to evaluate our Website. The type of technical information we log is confined to the following:
ANY EXTERNAL LINKS TO OTHER WEBSITES ARE CLEARLY IDENTIFIABLE AND THE IHRB IS NOT RESPONSIBLE FOR THE CONTENT OR PRIVACY STATEMENTS OF THESE WEBSITES. YOU ARE ADVISED TO CONTACT THE PROVIDERS OF THESE WEBSITES DIRECTLY IF YOU HAVE ANY ISSUES OR CONCERNS RELATING TO THESE WEBSITES.
IHRB use data collected from you by visiting this website for the purposes for which it was collected. IHRB may also use the data to:
- Administer and operate this website, process any requests you make via the website or respond to any requests made via the ‘Contact us’ and ‘Office Open’ in the Home section, ‘Login’ and ‘Job Vacancies’ pages.
- Engage with recruitment partners.
- Process your data where the data was collected through the ‘Job Vacancies’ section of our website.
- Decide whether to enter into a contract of employment with a particular candidate and may also process certain data to ensure that it is complying with its legal obligations. IHRB has a legitimate interest in processing personal data during the recruitment process and in keeping records of the process in order to manage the recruitment process, to assess and confirm a candidate's suitability for employment and decide to whom to offer a particular role.
- Interact with you via email or phone calls.
- We may also need to process candidates’ data to respond to and defend against legal claims.
Once an offer of employment has been made to (and been accepted by) a candidate, that candidate’s personal data will be provided and IHRB may also contact previous employers named by that candidate as referees for the purpose of obtaining employment references.
Performance of a contract with you: the processing is necessary for a contract we have with you, or because we have asked you to take specific steps before entering into a contract. For example, we process your data to assess your knowledge and experience in order to give you an opportunity to work with us.
: In circumstances where it’s our legal obligation to disclose or share your data in order to comply, pursuant to a legal and/or regulatory request, subpoena or other legal processes, or to enforce or apply the company’s Terms and Conditions and other agreements.
Legitimate interest: The processing is necessary for our legitimate interests unless there is a good reason to protect your personal data which overrides those legitimate interests. For example, for our legitimate interest the information collected helps us monitor traffic on our website so that we can manage the site's capacity and efficiency. It also helps us to understand which parts of this site are most popular and generally to assess user behaviour and characteristics in order to measure interest in and use of the various areas of the site.
Before we process your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted by law), we make sure we consider and balance any potential impact on you and your rights before we process your personal data.
Cookies
Our website uses Cookies. We have a Cookie Privacy Notice which can be found on the following
- Disclosure
IHRB makes no attempt to identify individual visitors, or to associate the technical details collected (IP addresses etc.) with any individual. It is the policy of Irish Horseracing Regulatory Board never to disclose personal or technical information in respect of individual Website visitors to any third party, unless obliged to disclose such information by rule of law.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, and for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk or harm from unauthorised use and/or disclosure of your personal data, the purposes for which we process your personal data, and also the applicable legal requirements.
For example: For unsuccessful job applicants, we will retain your CV on file for a duration of one year.
In some circumstances you can ask us to delete your data.
- Security of Personal Information
IHRB will take all appropriate measures (including appropriate technical and organisational measures) to prevent against unauthorised access to, alteration of, disclosure of or destruction of your personal information.
IHRB does not transfer data outside the European Economic Area (“EEA”).
If your personal data is processed by us, you have certain rights in relation to that data, which are outlined in summary form below. IHRB may require further information from you before we can respond to your request. The scope of certain rights may be subject to restrictions or exceptions provided for under data protection legislation.
All requests to exercise your rights will be duly considered by our representatives. Should you believe that any personal data we hold on you is incorrect or incomplete, you have the ability to request to see this information, rectify it or have it deleted. Please contact us through our DPO Office via email at [email protected] so we provide you with the necessary information.
You have the following rights:
Right to Access
You have the right to receive a copy of the personal data we hold about you as well as information about how it is used. We may charge you for this if the request is manifestly unfounded or excessive. We shall respond as soon as reasonably possible and at the latest within one month from the date of your request.
Applicability
This right is applicable at all times when IHRB holds your personal data.
Right to Rectification
You have the right to ask us to correct personal data we hold about you where it is incorrect or incomplete.
Applicability
This right is applicable at all times when IHRB holds your personal data.
Right to Erasure
This right entitles you to request the erasure of your personal data from our systems and records. However, this right applies only in certain circumstances (e.g. where we no longer need the personal data for the purpose for which we collected it or where your consent to process your personal data has been obtained and you withdraw such consent to our use of your personal data and where there is no other legal basis for continuing to use it). Certain restrictions to this right may be exercised by us for example for the establishment of, or exercise of or defence against legal claims. Furthermore, we may need to comply with a legal obligation which requires processing by law to which we are subject.
Applicability
This right does not apply where personal data is required for the purpose of compliance with a legal obligation or for the performance of a task carried out in the public interest or in the exercise of official authority.
Right to Restrict Processing
This right entitles you to restrict the processing of your personal data by us where for example the data we hold is inaccurate, the processing unlawful or where we no longer need to hold that data for the original purpose. Where this right is exercised, we are still permitted to store your personal data but other use of the data is prohibited, save in certain limited circumstances. Where we have legitimate grounds not to restrict the processing of your data we will inform you of our decision before any action is taken.
Applicability
You can exercise this right if one of the following applies:
- You contest the accuracy of the personal data held about you and the IHRB is verifying the accuracy of the data.
- The personal data has been processed unlawfully and you oppose erasure and request restriction instead.
- IHRB no longer needs the personal data but you need the data in connection with a legal claim.
- You have objected to processing and IHRB is considering whether its legitimate grounds override your rights and interests.
Right to Object to Processing
You have the right to object to our use of your personal data in certain circumstances. However, we may continue to use your personal data, despite your objection, where there are compelling legitimate grounds to do so or we need to use your personal data in connection with any legal claims.
Applicability
This right applies where IHRB processes your personal data for the performance of the task carried out in the public interest or in the exercise of official authority or in pursuance of its legitimate interests.
Right to Data Portability
This right allows you to obtain your personal data in a format that enables you to transfer that personal data to another organisation where the organisation is processing your personal data on the basis of consent or on the fulfilment of a contract and if processing is carried out by automated means. You may have the right to have your personal data transferred by us directly to the other organisation, if this is technically feasible.
Applicability
This right does not apply where personal data is required for the purpose of compliance with a legal obligation or for the performance of a task carried out in the public interest or in the exercise of official authority.
Right Relating to Automated Decision Making and Profiling
You have the right not to be subject to a decision based solely on automated processing (without human involvement) where that decision produces a legal effect or otherwise significantly affects you.
Applicability
As IHRB currently does not make any automated decisions, this right is not applicable.
Right to Withdraw Consent
You have the right to withdraw your consent to the processing of your personal data by IHRB at any time. This will not affect the lawfulness of our processing before the withdrawal.
Applicability
This right only applies where the sole legal basis for processing your personal data is your consent.
Right to Complain to Data Protection Commission
You have the right to lodge a complaint with the Data Protection Commission (DPC) via their website www.dataprotection.ie if you think that the IHRB has not processed your personal data in accordance with data protection legislation.
Applicability
This right applies at any time.
- Failure to Provide Personal Information
If you fail to provide certain information when requested, we will not be able to fulfil our legal obligations or deliver the service you have requested.
We may revise this privacy notice occasionally by publishing a new version on our website. You may choose to check this page on a regular basis to note any changes to this privacy notice.
Any queries or complaints regarding our use of your personal data and / or the exercise of individual rights should be addressed in the first instance to us via email at [email protected] or via post at the IHRB Office address shown above.
If you are still not satisfied with the details provided to your query, you can contact our Data Protection Officer at [email protected].
You also have the right to contact the Data Protection Commission at the following link:
[1] A URL (Uniform Resource Locator) is the global address of documents and other resources on the World Wide Web.
For example, http://www.ihrb.ie is the URL for IHRB’s Home Page.
