Administrative Assistant - Licensing Department

The Irish Horseracing Regulatory Board (IHRB) is the Regulatory Body for horseracing in Ireland. The IHRB is responsible for the integrity and reputation of Irish horseracing. It is also responsible for the licensing of all participants in Irish racing.

The IHRB wishes to recruit an Administrative Assistant reporting to the Licensing Department Manager. The primary function will be to support the licensing team in the delivery of a variety of tasks. The below is an example of the Licensing Department tasks, this is not an exclusive list:

Licensing Duties:

• Answering general licensing queries and advising Licensees in relation to the Rules of Racing.
• Liaising & preparing documents for the Licensing Committee
• Maintaining accurate records on company databases
• Trainers - Daily administration of currently licensed trainers; First Time Trainer Applications & Licensing Inspections; Assist with Trainer annual renewals.
• Racecourses - Administration of Racecourse licence applications; Annual renewals & Inspections
• Stable Staff - Administration of the Stable Employee database; Administration of the Stable Employee Bonus Scheme

Non-Licensing Duties:

• Taking calls and updating information in respect of non-runners and reserves.
• Administration of other Race Day information following race meetings.
• Assist with various project work as it arises.
• Provide cover for reception when required.

The Person

To be considered for this position you will need excellent administration skills, strong attention to detail and be able to work as part of a dynamic team in the Licensing Department as well as working on your own initiative. You will need excellent inter-personal and communication skills with the ability to build strong working relationships across the organisation and externally, a strong work ethic with willingness to go “above and beyond” when needed. The role is based in the IHRB Offices at the Curragh with office hours of 9am – 5pm Monday to Friday and may also involve some Bank Holiday work.

Education, Knowledge & Experience

• Excellent communication, organisational, verbal and written skills
• Good computer knowledge (Excel, Word, Outlook) and general IT skills are essential.
• A self-starter capable of working on their own initiative and as part of a team.
• Must be meticulous - paying great attention to accuracy and detail.
• 3rd level education desirable
• Horseracing Industry knowledge advantageous

Anyone interested in being considered for the position should submit a CV and a covering letter clearly setting out why they feel they should be considered. Salary range is €28,000 - €33,000 depending on relevant experience with 25 days annual leave per year pro rated. This is a 2 year fixed term contract. Applications should be sent to:

[email protected]

The closing date for applications is 10^th August 2023